Administrative & Operations Coordinator (Manufacturing)

Working at Wonderbrands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of. We have an “entrepreneurial” mindset which encourages all our team members to use their own “creativity” and “out of the box” thinking to come up with solutions and new ideas.

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Company: Wonderbrands

Industry: Food Processing and Production/Manufacturing

Level: Full Time

Job Family: Admin

Location: CA-ON-Etobicoke

Overview

Job Description

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Responsibilities

Documents

Maintaining hourly team members; confidential records, including their personal information, training records and disciplinary actions. Provide LOA, STD, and vacation forms to hourly team members. Maintain and organize the filing system and update databases and other information as required.

Quality Assurance

Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner. Work with H&S to ensure training is scheduled and completed. Work with H&S to ensure physical/digital training records are maintained and up to date. Ensure orientation packages are created on-time for new hires. Ensure hours are accurate before each pay cycle. Ensure all team members have punched in and out and are approved by supervisors.

Manage

Attendance management administration for operations hourly team members. Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc.). Manage absences for the week based on the schedule previously entered. Manage agency payroll and send hours to temporary agency. Maintain safety shoe & glasses list and voucher programs.

Compensation

Make changes or email benefits team for changes to benefits for existing team members – (i.e., birth of child and new dependent). One-time payments (tool reimbursement) for hourly team members. Enroll team members into the pension if they wish to participate. Full payroll administration for all hourly team members in Kronos.

Administration

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc.). System administration - Enter and remove team members. Place team members on leave in Workday. Return team members from leave in Workday. Receive, distribute, and prepare mail for courier services. Data changes/updates – (contact info, banking, etc.) into Workday and any systems.

Training

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit. Monthly review of training matrix to see of any upcoming training requirements (i.e., Expired forklift licenses, upcoming, etc.). Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher.

Requirements

Teamwork

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach. Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust. Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Skills

Exceptional coordination and time management skills required. Superior organizational, administrative and project planning skills. Quickly adjusts to new priorities and actively seeks innovative solutions. Understands and acknowledge differences and modifies style to support unleashing potential. Empowers others by delegating and providing support and opportunities for growth​. Encourages informed risk-taking and supports learning from outcomes.

Knowledge

SAP knowledge is an asset. Supports shared knowledge and experience with your Team through authentic conversations and development planning. Strong computer skills (Word, Excel, PowerPoint).

Strategy

Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans. Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Education

Completion of high school: College degree an asset.

Experience

3+ years of experience as an assistant in a manufacturing environment preferred.

Additional Information

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization. We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.